Azara Healthcare is seeking a Marketing & Events Coordinator to join our dynamic marketing and sales team. 

Skills:

• Highly organized self-starter who is comfortable both collaborating with Sales and Marketing teams and working independently and taking initiative on key engagements
• Detail oriented project manager with experience in event management, logistics, and promotion
• Experience working with show managers, decorators, hotel management, and shipping partners
• Excellent written and verbal communication skills with a focus on customer service
• Strong technology skills, able to learn and adapt to new platforms
  Enthusiastic team player with ability to navigate cross functionally with remote stakeholders
• Excitement for event and marketing trends and willingness to share new ideas
  Familiarity with healthcare, population health
• Ongoing collaboration with Sales and Marketing teams

Software/Tools:

• Microsoft Office (Word, PPT, Excel)
• Stova/Aventri/event management software familiarity
• HubSpot - CRM/CMS (preferred)

Tasks & Duties: 

• Regional & National Events
  • Coordinate participation (contracting, payment, registration) for 55+ regional and national events
  • Maintain conference calendar and communicate with internal stakeholders
    participation level for each event
  • Internal point of contact for all conference participation and logistical coordination.
  • Manage logistics/shipping/tracking materials, etc.for all events
  • Order all materials for conference participation (electrical, material handling, booth materials)
  • Order and manage giveaways, brochures, signage, other conference materials
• Webinars
  • Point of contact for all external webinar participation and speaker details
  • Coordinate webinar calendar with CT team
  • Coordinate webinar promotion with marketing
• User Conference Operations
  • Order/track attendee giveaways and staff shirts
  • Update conference app
  • Work with Event Manager and Director of Marketing to oversee registrations,
    payment, refunds
  • Run attendee and hotel pick-up reports
  • Oversee attendee housing and coordinate with hotel contact
  • Be point of contact for answering attendee questions and providing help
  • Help with app, registration/badges, signage, attendee questions during conference
  • Partner with conference team on event branding and design
• Speaker Management
  • Manage conference speaker abstract calendar/submission dates
  • Coordinate and maintain abstract content
  • Submit and track abstract submissions per event specifications
  • Coordinate submission of speaker headshots, bios, and company description
• Other Duties
  • Maintain conference and webinar calendar pages on website
  • Work with marketing to promote speaking and event participation via social and other channels
  • Work with sales to provide lead lists post-conference

Qualifications:

• Minimum BA/BS degree in Event Management, Marketing, Communication
• 3+ years experience in conference or event management
• Demonstrated ability to coordinate, prioritize and handle multiple priorities and projects simultaneously
• Skilled at managing detailed shipping and conference logistics and working with event management/show decorators
• Must be dependable, highly organized, self-motivated and detail-oriented
• Flexibility to accommodate constantly changing environment

Azara offers a full suite of medical plans, 401(k) plan, 7 company & 3 floating holidays, 4 weeks of PTO and other benefits in addition to a competitive salary.